How to check online if your Company has deposited EPF dues?

All the companies (establishments) which employ 20 people or more have to compulsorily deposit EPF dues every month. After deducting the Employee Provident Fund from the employee’s salary, the employer HAS to deposit the money with EPFO (Employees Provident Fund Organization).

It is a crime if an employer does not deposit the EPF money. An employer can be jailed if they fail to deposit the EPF money with EPFO.

Most of the big companies or MNCs might be very prompt in depositing EPF money, but this may not be the case with all the Small & Medium Establishments.

I have received few queries on ‘companies not depositing the EPF dues’ and queries on ‘how to check if the employer is actually depositing the EPF money after deducting the amount from the employee’s salary’.

If you have linked your UAN with Aadhar, you can receive monthly updates of PF credits to your mobile number linked to your UAN.

There is another online provision provided by the EPFO, wherein an employee can check if the company is covered under EPF scheme or not. Using this online facility, an employee can also check if the company has been depositing the EPF dues on a monthly basis for all the employees who are covered under EPF scheme.

If you are employee contributing to EPF then you can also check if your name appears in the list of employees for whom PF dues have been paid on a monthly basis.

How to read your EPF Account number?

Before discussing about the online provision, let’s first discuss on EPF Account number format.

Old Format Example:

KN / 1234567 / 7654321. KN (Karnataka) here denotes the State in which EPF office is located. ‘1234567’ is Establishment code (company code – Max 7 digits) and ‘7654321’ is your EPF account number (max 7 digits).

In case if your company has one or more branches they may mention it along with the Establishment code. For example: KN/1234567AAA/7654321. In this case ‘AAA’ is the extension number.

The EPF old format was based on the 22 states available with corresponding 2 characters of region code, as listed below.

New Format:

New Region Code / EPFO Office code / Establishment code / EPF account number is the new format.

For example – PB / CHD / 1234567 / 7654321. PB denotes for Punjab, CHD for Chandigarh PF office, 1234567 stands for Establishment code & 7654321 is your EPF account number.

How to find the Establishment code for EPF Account?

• Visit epfindia.nic.in.
• Click on ‘Services‘ tab and select ‘For Employers’ option.
• Scroll down to ‘Services’ section and click on ‘Establishment Search’ option.
• Enter your company’s name (example – Infosys), key-in the captcha code and click on ‘Search’ button.

• Click on ‘View details’ of your establishment.

• For example, if you are working for Infosys – Electronic City – Bangalore office then KN/0010088 is the old region code followed by Establishment code. Where as PY/BOM/0010088 is the new format.

• Also, you can observe that the establishment code in the above image is shown as ‘PYBOM0010088000 – PY stands for Peenya (new region code), BOM stands for Bommasandra EPFO office, 0010088 is the establishment code and ‘000’ is extension number (which is blank in this case).

How to know if my company is depositing EPF dues?

How to check if your name appears in the list of Employees for whom PF dues have been paid or not;

• Let’s continue with the above ‘INFOSYS’ example. As an employee of ‘Infosys’ you would like to know if your employer is  depositing the EPF dues to the Trust maintained by them on a monthly basis, click on the ‘View Payment Details’ link under the Validity Status section.
• To view EPF Member names (Employee names), you have to then click on ‘No of Employee’ figure in the new window. Select the entry which has the latest ‘date of credit.’

• Once you click on the ‘no. of employees’ link, you can provide your name in the ‘search box’ (as shown in the below image). If your name appears in the list then your company is depositing the EPF money in your EPF Account with the Trust/EPFO.

You may kindly go through my latest article on the above topic with up-to-date Screenshots @ How to check if my Employer is depositing EPF amount with EPFO / Trust?

I hope this post is informative and useful. Continue reading other EPF related articles;

• How is EPF interest calculated?
• Tax Implications of EPF, PPF & NPS Withdrawals (Full / Partial) & Maturity proceeds

(Featured Image Pic courtesy –  rediff.com)

(Post published on : 30-May-2016)